Sunshine, music, sea, and comfort… Beach clubs are among the top summer destinations for both local and international tourists. However, with increasing demand, managing a beach club has become more complex than ever. Traditional methods are no longer sufficient to handle this intensity. That’s where beach club management software steps in, offering the ability to manage all operations digitally from a single panel.
Challenges with Traditional Methods
Without a modern system in place, beach clubs may face several issues in their daily operations:
- Long Queues at Entry: Beach clubs relying on paper tickets or manual check-ins often experience bottlenecks on busy days. This creates dissatisfaction from the very first minute.
- Sunbed Confusion: When sunbed assignments and durations are tracked verbally or on paper, the risk of errors increases.
- Order Mishaps: Taking orders verbally or with a notepad leads to wasted time and frequent mix-ups.
- Overbooking: Without an automated system, the same cabana might be sold to multiple guests or beyond capacity.
- Untracked Credit Spending: In prepaid systems, manually tracking credit leads to errors and trust issues.
A Digital Transformation: Flyby Beach Club Management
Flyby is an all-in-one management software developed specifically for beach clubs. It digitizes everything from entry and reservations to order management, credit tracking, and reporting — helping streamline operations and boost efficiency.
Fast and Secure Entry with QR Codes
Guests can buy tickets online before arriving at the facility. At the entrance, they simply scan their QR codes, skipping physical tickets altogether. This system reduces congestion and ensures a secure check-in process.
Personalized Experience with Sunbed QR Codes
Each sunbed is assigned a unique QR code through Flyby. When guests settle in, they scan this code on their phone to directly access the ordering screen. This ensures that:
- Orders are never sent to the wrong sunbed
- Service speed increases
- Guests enjoy a seamless, modern experience
Mobile Ordering System
Guests can place their food and beverage orders directly from their phones without waiting for staff. By scanning a QR code, they access the menu and order in just a few taps. This leads to:
- Elimination of order errors
- Faster service times
- Reduced staff workload
- Increased guest spending through ease of access
Online Cabana and Sunbed Reservations
Flyby enables digital reservation of cabanas or private areas. The system only shows available options, eliminating double bookings. Guests can:
- Select their cabana
- Book by hour or day
- Complete payment online
This prevents revenue loss due to overbooking or disorganization, especially in peak season.
Credit-Based Spending System
Guests can top up credit upon entry or spend based on their membership. Through the mobile app, they can track their remaining balance in real time. Orders are automatically deducted from credit. Benefits include:
- No need to carry cash
- Reduced congestion at payment points
- Increased guest loyalty
Simplified Staff Management
Flyby enhances not only the guest experience but also staff operations. Service durations can be monitored, staff performance analyzed, and the system provides alerts during peak hours. Each employee’s tasks and location can be tracked via the system.
User Scenario: A Fully Digital Beach Day
It’s 11:00 AM. A guest scans their QR ticket and enters the beach club. They find their sunbed, scan the personalized QR code, and order an iced coffee and sandwich. Payment is automatically deducted from their preloaded credit. In the afternoon, they want to move to a cabana. The app only displays available ones. They reserve and scan the QR to check in. Throughout the day, they manage everything from their sunbed without visiting the cashier — leaving fully satisfied.
Event and Group Reservation Management
Beach clubs are also preferred venues for private events and gatherings. Flyby allows you to:
- Allocate special areas for birthdays, corporate events, or concerts
- Manage capacity limits
- Handle group bookings online with ease
FAQs
Is Flyby a mobile app or web-based?
Both! Guests can operate through the mobile web interface simply by scanning a QR code, without needing to download an app.
What about guests without a QR code?
Manual check-in is available, though QR-based usage is recommended for optimal efficiency.
Can discounts or promotions be applied?
Absolutely. You can set up credit-based campaigns, time-specific promotions, and loyalty rewards through Flyby.
Conclusion: Fewer Errors, More Satisfaction and Revenue
Digital transformation is no longer optional for beach clubs — it’s essential. By managing entry, reservations, orders, and payments through a smart software system, businesses lower operational costs and maximize guest satisfaction. Flyby makes this transition seamless and integrated.
Bring your beach club into the future.
Meet Flyby and manage everything from a single panel.
