What is a Towel Tracking System?

In fitness centers, studios, and spa facilities, towel service is essential for hygiene, comfort, and overall member satisfaction. However, distributing clean towels, collecting dirty ones, washing them, and preparing them again is a much more complex operation than it appears.

Especially towel loss, over-consumption, and unnecessary backup orders place a significant financial burden on facilities—often without realizing it.

For this reason, many businesses are now choosing to digitalize their towel operations and control their costs with Towel Tracking Systems. One of the most advanced solutions in this field is Flyby Tracker.

The Hidden Challenges of Towel Operations

Towel management involves several steps, each carrying its own risks:

1. Lost Towels

Towels not returned by members
Missing items during end-of-day counts
Towels misplaced or taken to different areas
Laundry loss (sent to washing but not returned)

2. Over-Usage

Members taking multiple towels in a single day
Increased workload due to unnecessary consumption

3. Unnecessary Backup Orders

Purchasing extra towels due to perceived shortages
Higher storage and laundry costs
Inflated monthly and yearly expenses

4. Staff Workload and Overtime

Staff repeatedly distributing and collecting towels
Increased shifts due to manual counting, stock checks, and record-keeping
High operational pressure during peak hours
Labor spent on towel tracking instead of more productive tasks

Combined, these factors turn towel operations into one of the most invisible—but most impactful—cost centers in a facility.

How to Calculate Towel Loss Costs

The following example shows the true financial impact of towel loss and over-usage:

Daily towel usage: 200 towels
Monthly missing towels: 200 towels
Cost per towel: 6 Euro
Washing cost per towel: 0,5 Euro

Calculation:

Loss cost: 200 × 6 Euro = 1,200 Euro
Washing cost: 200 × 0,5 Euro = 100 Euro
Total monthly cost: ≈ 1,824 Euro
Annual loss: 1,824 Euro × 12 = 21,888 Euro

Uncontrolled towel operations can cost a facility nearly half a million TL annually.

For larger facilities, the numbers rise dramatically:

With 300+ towels/day, monthly loss can exceed 2,700 Euro
With 500+ towels/day, annual loss may surpass 4,500 Euro

This demonstrates that towel loss affects not only unit cost, but also laundry, stock management, procurement, and overall operational efficiency.

👉 You can calculate the cost of your towel losses using the Flyby Tracker Savings Calculator.

Flyby Tracker: The New Standard in Towel Operations

Flyby Tracker is a comprehensive Towel Tracking System designed specifically for fitness centers, studios, spas, and aquatic facilities. Unlike traditional manual processes, every towel movement is recorded digitally, automatically reported, and monitored in real time.

How Towel Tracking Works with Flyby Tracker

Members receive clean towels using their card, wristband, QR code, or PIN
The system automatically records the usage
Each returned towel is confirmed by the system
Any unreturned towel is instantly detected

With Flyby Tracker:

Towel loss decreases
Over-usage is controlled
Unnecessary backup purchases are eliminated
Staff workload is reduced
The entire cycle is monitored from a single screen

Flyby Tracker reduces excessive towel usage by up to 30%, delivering significant savings.

Why the New Standard? Key Advantages

Real-Time Transparency

Flyby Tracker monitors towel check-ins and check-outs down to the second.
Questions like:

“Which member took which towel?”
“Which towels were not returned?”
“What is today’s total consumption?”

—all become visible from one dashboard.

Digital Verification for Zero Uncertainty

Manual counting errors, notebook logs, and staff-dependent processes disappear.
Every towel is identified and tracked.

Definitive Control Over Over-Usage

The system automatically manages per-member usage limits.
When a member exceeds the limit, the system detects it and applies an extra usage fee to their account.

This ensures full operational control—and extra revenue from excessive usage.

Autonomous Operation

Flyby Tracker makes towel operations independent from staff, resulting in:

Higher staff efficiency
Eliminated manual counting and control tasks
Smooth operations even during peak hours

Scalability & Reporting Power

Whether your daily usage is 50 towels or 500 towels, Flyby Tracker adapts perfectly and provides advanced reports to show your actual needs.

Up to 30% Reduction in Loss and Costs

By preventing unnecessary usage, Flyby Tracker delivers up to 30% savings, directly increasing facility profit.

Benefits of Flyby Tracker for Facilities

1. Transparent & Measurable Operations

Every towel movement is recorded digitally.
Unreturned towels become instantly visible.

2. Automated Process Management

No more manual counting.
Towel flow is managed through a reliable data system.

3. Lower Staff & Operational Costs

Distribution, counting, and control tasks are minimized.
Laundry and stock cycles become more efficient.

4. More Accurate Stock Planning

Unnecessary backup orders are eliminated.
Seasonal demand can be predicted and managed more accurately.

Flyby Tracker – The Most Efficient Solution for Towel Management

Flyby Tracker is one of the most powerful solutions for facilities seeking to transform their manual towel operations into a digital, measurable, and sustainable system.

It introduces a new standard that reduces both operational workload and total towel-related costs for fitness centers, studios, and spa facilities.